Why Tracking Time Matters More Than You Think. I recently spoke with a buyer of professional service firms. I asked him: “What’s one thing you think sellers must have perfected for you to purchase them at a premium price?” He didn’t hesitate.
Ouch.
Frustrated and anxious, she asked me: what does it take?
Only four things, I told her. Do this and I guarantee it won’t happen next time.
The Collective 54 members at the Founders Summit last October completed an exercise that forced us to summarize our work succinctly to uninformed audiences. Frankly, most of us seemed to struggle mightily with completing the C54 “haiku”:
For small service firms, such as marketing agencies and consulting firms, crafting a retainer relationship with clients is a strategic move that can lead to stable revenue streams and stronger client relationships. But what exactly is a retainer? At its core, a retainer is a contract between a firm and a client that outlines the services the firm will provide, the duration of the service, and the payment terms. Unlike fixed-price projects, which are priced based on the scope of work, retainers are based on time – offering services within a set period for a predefined fee.
One of the toughest transitions for consulting firm owners is letting go of client work. It’s easy to worry that stepping back might jeopardize client relationships you’ve spent years cultivating. After all, clients often come to us for our expertise and personal touch. But holding on too tightly to client work can actually hinder growth—for your firm, your team, and even your clients.
Nick Saban, one of the greatest college football coaches of all time, famously preaches that success comes from focusing on the process rather than the outcome. While this philosophy works well on the football field, business operates under a different set of rules. Unlike football, where plays and strategies are highly controlled, the business world is filled with unpredictable variables. That’s why, as leaders, we must prioritize outcomes over processes while still respecting the importance of a strong operational foundation.
In today’s fast-paced, digitally-transformed business landscape, particularly within the consulting industry, the concept of time off—or Paid Time Off (PTO)—has become a linchpin in the realm of employee satisfaction and firm culture. For boutique consulting firm founders crafting an effective and competitive time-off policy is not just an administrative task—it’s a strategic tool.
As founders of professional services firms, C54 members know the value of every hour. Most feel they simply do not have enough hours in the week. Many admit that they do not get around to business development because they are wired, even trained to dislike “sales”, so when they look at their calendar, any other option seems more attractive. So today let’s talk about how to get the best leverage out of your business development time even if you hate selling.
The biggest deals of any small to mid-sized company are closed by the founder. Period.
In principle I don’t like this fact. If I hire salespeople, pay them well, give them a target for growth and larger sales, I expect them to close the deals. It’s their job, right? I hear from founders of companies frequently their frustration that, “I have to close all of the big sales myself.” It’s an obvious desire to delegate, but on big sales, it doesn’t work that way.
In any business an accurate forecast is one of the most valuable things one can achieve. An accurate forecast is the basis of effective resources planning and reduction of risk in the business. As we think about recruiting, hiring, and resources without an accurate forecast, our plans are merely guesses. Many of us are also thinking about maximizing our exit valuation. The ability to forecast accurately reduces business risk significantly thereby increases business value.
The business world is flooded with theories that claim to drive growth, improve efficiency, and maximize profit. Many of these theories emerge from product-based companies, tech startups, manufacturing firms, and consumer goods giants, where scaling is a matter of producing and distributing more units. However, when these same theories are applied to service firms, they often fall flat. Why? Because professional services businesses operate on fundamentally different principles: expertise, client relationships, and human capital.
